Privacy Policy
YK Soft, Ltd.
Basic Policy on Protection of Personal
Information
1. YK Soft, Ltd. (“YK Soft”) will
stipulate provisions concerning the protection of personal information, and
ensure that its executives and employees are well informed of those provisions.
In addition, YK Soft will request its transaction partners, etc. be compliance
with the laws and regulations with regard to the handling of personal
information, as well as supervise, guide or consult therewith when necessary.
2. YK Soft will appoint a Personal Information
Manager, and make security management system effective for handling of personal
information and the like.
3. In the collection of personal information, YK
Soft will state the objectives of collection and use in advance, and use those
properly within that scope. It will use the collected personal information
mainly for the following objectives:
1) For confirmation of products or services
purchased or registered, and for delivery thereof
·
For confirmation of purchase and delivery of magazines and books, etc.
·
For confirmation of applications for events or seminars, etc., and for
distribution of email
·
For confirmation of applications for email distribution services and for
distribution of email
·
For confirmation of registration with various member services, and for
distribution of email
·
For charging and payment for various products and services and for
confirmation thereof
·
For providing guidance for continuing subscriptions to periodical
publications to which customers are subscribed
·
For sending thank-you gifts, etc. for surveys, etc. in which customers
have cooperated
·
For sending premiums, etc. for prize contests, etc. for which customers
have applied>
2) For provision or improvement of products
or services that customers are using, and for development of new services
·
For improvement of the contents of products, services and websites, etc.
to be more satisfactory for customers
·
For customization of contents of products, services and website, etc. to
suit users
·
For surveying satisfaction with information or products, etc. ordered by
customers
·
For compiling information statistically processed from personal
information, and publication thereof as survey results
·
For tracking the status of use by customers and making use thereof for
improvement of services and development of new services
3) For provision of information in relation
to products and services offered
·
For provision of guidance on periodicals, books, digital contents, various
member services, and various other services
·
For requesting cooperation in surveys or participation in various events,
and reporting on the results thereof
·
For tracking the status of use of such things as products, services and
websites, and for provision of information and surveys, etc. on YK Soft, as
well as companies and organizations that are considered beneficial for
customers
Please note that, if there is any change in
information which may disrupt the delivery of products or charging out of the
collected personal information, such as the names of municipalities and zip
codes, names of financial institutions or credit card expiration dates, etc., YK
Soft may change the registered information.
In addition, collected personal information may be associated with other
information under management by YK Soft. For example, such information may be
matched with the management system, etc. of periodicals published by YK Soft
for confirmation of the fact that the users are subscribers to periodicals, or
the like.
YK Soft will not provide to a third party personal information provided by the
customer unless there is justifiable reason to do so such as in cases under the
laws or regulations, or except for in the case where any of the following items
is applicable.
·
When there is the prior consent of the customer
·
When disclosed as “statistical data” by which an individual
cannot be
distinguished
·
When confirming the validity of bank accounts or credit cards, etc. of
users with financial institutions and card companies, etc. in procedures of
settlement for credit cards, etc. accompanying the use of paid services or
orders for products
·
When outsourcing handling of personal information to a third party within
the scope necessary for achievement of the purposes of use
4. YK Soft will take measures necessary for
personnel and technical aspects in order to prevent alteration, leaks of or
unauthorized access to personal information or the like.
5. When YK Soft receives a request for
disclosure, correction, deletion or suspension of use of personal data in its
possession by the person himself/herself that provided the relevant
information, as soon as the identification of the person is confirmed, YK Soft
will endeavor to deal with the matter swiftly in accordance with the laws and
regulations based on the principle of speedy processing.
6. Concerning rules and operation manuals with
regard to security management, etc. of personal information formulated by YK
Soft, it will ensure that its employees, etc. are well informed thereof so that
they will continue to be effective, and will strive to maintain a security
management system by reviewing or taking other measures as needed.
Please note that handling of personal information used for the purpose for news
report or the purpose for literary work as set forth in Article 50, Paragraph 1
of the Act on the Protection of Personal Information shall not be the target of
this Basic Policy.
Basic Policy on Protection of Personal
Information
Concerning the stance on protection of
personal information in the use of magazineworld.jp and other individual
official websites for magazines and books published by YK Soft
YK Soft respects the privacy of readers and on the official websites of YK Soft
(the “YK Soft Websites”) it will handle the personal information of users that is acquired
via the website in accordance with the following policies.
Protection of personal information
YK Soft will strive to prevent leaks, loss, destruction
of or unauthorized access to all personal information provided by users who
access the YK Soft Websites by appropriate protection and safety measures.
Moreover, for request by users for confirmation of the purpose of use, as well
as confirmation and correction of the contents of registration, etc. with
respect to the personal information, YK Soft will deal with such requests using
proper methods. Furthermore, it will comply with the related laws and
regulations and other codes with respect to the handling of personal
information, as well as strive to review and improve the Privacy Policy on a
continuous basis.
On the use of personal information
YK Soft will not provide to or share with a third party the personal
information provided by users who access the YK Soft Websites without the
consent of the user himself/herself. However, in the following cases, YK Soft
may provide information regarding the user without the consent of the user
within the minimum necessary scope.
·
When provided in the form of statistical information by which an
individual cannot be identified for the purpose of research and analysis of
trends of use of websites aiming at improvement of offered services
·
When necessary for the protection of life, health, assets and rights, etc.
of users who access the websites and besides it is difficult to obtain the
consent of the user
·
When a national agency or local municipality request cooperation to execute
operations set forth in the laws or regulations
When using the information by which an
individual user can be identified as a part of services for the convenience of
the user, with the consent of the user, YK Soft will treat such information
only in the following events:
·
For services or functions provided by the YK Soft Websites, for the
purpose of transmission of email notices that are distributed to users who
desire, when users fill in answers to questionnaires or forms for confirmation of
intent to purchase products offered, for the purpose of shipping premiums for
application for gifts or products, etc., and for the purpose of communication
or confirmation for the abovementioned operations or for inquiries of all sorts
·
In addition, in the case where a user desires to participate in events
promoted and announced on the YK Soft Websites, or in the case of complimentary
event invitation program, etc., if it is necessary to enter multiple
participants on one application, concerning services, etc. such as sending
messages to persons who desire to apply for the program, YK Soft may request
provision of information on the names or contact addresses, etc. of the friends
of the user who participate together with the user (only when the applicant
user can obtain the consent of the person who accompanies the user)
·
When it is judged necessary in operations relating to the abovementioned
shipping or communications, YK Soft may outsource the relevant operations to a
third party that has executed a nondisclosure agreement with YK Soft for the
purpose of protection of personal information.
(When a customer does not desire to provide
information by which an individual can be identified, there is no particular
problem in viewing web screens; however, there may be cases where the customer
cannot participate in the services provided by the YK Soft Websites or by
promotion and advertising relating thereto, or where the customer is unable to
receive product information.)
Data retention period
The YK Soft’s websites do
not retain personal information of users in excess of the period necessary for
the purposes of collecting the information such as questionnaires or
applications for gifts, or in excess of the period
stipulated under the governing laws or related laws and regulations. If the
information is kept as record for information related to questionnaires, it
will be handled as statistical information, after excluding personal
information.
On the use of Cookies
On the YK Soft Websites we may use Cookies. A Cookie contains a small amount of
information sent by the web server to the browser of the person who accesses
the YK Soft Websites. The main purpose of use of Cookies is to make it possible
to provide services efficiently to customers who visit YK Soft Websites
repeatedly, by reading on the part of the YK Soft Websites the Cookie saved on
the PC of the person who accesses the Websites. Note that individual customers
cannot be distinguished by Cookies. The purposes of using Cookies are as
follows.
·
In order to distinguish the PC used by the accessing person by the type of
OS or browser, or IP address, etc., and ascertaining information on which pages
were previously viewed by the relevant PC
·
In order to process information obtained by the use of Cookies (not
distinguishing individuals) statistically and using these as materials for
provision of more effective information services
By changing the settings of your browser, it
is possible to refuse to receive Cookies or have a warning be displayed when
receiving a Cookie. Please not in advance that, although most of the services
on the YK Soft Websites can be used even if the browser does not accept
Cookies, without Cookies, there may be restrictions such as improper
functioning of services that the user can use, or significant decline of
reaction speed, and furthermore, there may be cases where the user becomes
unable to use the service itself.
Personal Information Manager
YK Soft will assume managerial responsibility for collected personal
information.
On the scope of responsibility under Privacy Policy
At YK Soft, we consider it extremely important to ensure the safety of all user
related information by which identification of individuals is possible, and pay
strict attention when receiving personal information sent from the computer of
the user who accesses our websites to the web server of YK Soft using
industry-standard SSL encryption technologies. However, unfortunately, it is
difficult to guarantee 100% safe data transmission via the Internet. Therefore,
YK Soft cannot completely guarantee technically the safety of the information
transmitted by users at their responsibility or information received at Online Services
of YK Soft at the present stage.
When a user uses the official websites of YK Soft, the user shall be deemed to
have consented to the Privacy Policy of YK Soft. If the user cannot consent to
this Privacy Policy, the user should refrain from using the YK Soft Websites.
In addition, YK Soft shall retain the right to change the Privacy Policy when
necessary. Furthermore, although the YK Soft Websites may include links to
websites of third parties, such websites of third parties are beyond the scope
of management by YK Soft, and this Privacy Policy shall not be applicable.
Including those websites of third parties, when viewing websites, we will
recommend that you should check the Privacy Policy of the applicable website.